Best AI Meeting Assistants and Note-taking Tools
Otter.ai, Fireflies.ai and Sembly AI join the meeting, transcribe it and produce an action list; they differ mainly in which platforms they support and how much of the summary you can shape. Notion AI and Lark take the other approach, keeping notes and follow-up work inside the same workspace as the rest of the project.
Quick comparison
| Tool | Pricing | Free tier | Best for | Details |
|---|---|---|---|---|
| Notion AI | Freemium | Limited — trial AI usage on the free plan, then a paid add-on | Assistant layer inside Notion that writes, summarises and answers from workspace content, | Review → |
| Lark | Freemium | Yes — free plan with limits on storage, history and advanced admin | All-in-one collaboration suite bundling chat, meetings, calendar, documents and approvals | Review → |
| Otter.ai | Freemium | Yes — free plan with a monthly limit on transcription minutes | Meeting agent that transcribes calls live, writes summaries with action items and keeps a | Review → |
| Fireflies.ai | Freemium | Yes — free plan with limited transcription credits | Meeting recorder that turns calls into notes, tasks and CRM entries, with a searchable con | Review → |
| Sembly AI | Freemium | Yes — limited free trial credits rather than a recurring free plan | Meeting agent that writes notes with tasks and decisions, and drafts client proposals from | Review → |
How to choose
Two questions decide this purchase. First, how much of your meeting load happens in one platform — a dedicated meeting assistant that supports your video tool is more useful than a broader one that does not. Second, whether you want the notes to live where the work lives; a transcript that lands in the same workspace as the tasks is used more often than one that sits in a separate app. Before rolling anything out, check recording consent rules, retention settings, and whether your team's meetings include participants who have not agreed to be recorded.
All 5 tools in Meeting & Notes
Notion AI
AI search, writing and agents inside Notion pages and databases
Freemium
Lark
Messaging, docs, calendar and meetings in one work platform
Freemium
Otter.ai
Records and transcribes meetings with live notes and summaries
Freemium
Fireflies.ai
Joins meetings to record, transcribe and extract action items
Freemium
Sembly AI
Records online meetings and produces notes, tasks and decisions
Freemium
Questions about Meeting & Notes
Do AI meeting assistants need permission from participants?
In most jurisdictions, yes — recording rules vary, and some require everyone's consent. Check what applies to you before enabling it.
Can these tools summarise a meeting in another language?
Several support transcription and summarisation across multiple languages. Check the specific language support for the tool you choose.
How accurate is AI meeting transcription?
Accuracy is high on clear audio and degrades with overlapping speakers, poor microphones and heavy accents. The summary is usually more reliable than exact quotes.